Editorial Guidelines

LetterRep.com Editorial Guidelines CONTENT QUALIFICATIONS To Be Qualified For Inclusion on LetterRep.com, Your Work: * MUST NOT CONTAIN AFFILIATE PROGRAM LINKS. See Section #3 below. * MUST NOT BE BLATANT AND EXCESSIVE SELF-PROMOTION OR HYPE. * MUST NOT CONTAIN PORNOGRAPHY/ADULT MATERIAL, HATE OR VIOLENCE-ORIENTED, SUGGEST RACIAL INTOLERANCE, ADVOCATE AGAINST ANY INDIVIDUAL, HAVE INSULTING-OBSCENE-DEGRADING TONE OR CONTAIN EXCESS PROFANITY. * MUST NOT CONTAIN INFORMATION ON: hacking/cracking content, auto-surf program advocacy or promotion, bomb creation, support for terrorism/radicalism/religious fanaticism, illicit drugs or drug paraphernalia, steroid use or advocacy, weapon/firearms/ammunition/balisongs/butterfly knives or brass knuckles, or the promotion of hard alcohol/tobacco-related products or prescription drugs. * MUST NOT CONTAIN ANY CONTENT THAT IS A VIOLATION OF ANY LAW, be considered defamatory, libelous, or infringes on the legal rights of others. * MUST NOT BE A SUBMISSION OF THE EXACT SAME WORKS as one that you already submitted. Some writers have submitted the same work multiple times with only a few words changed in the body -- we reject these and ban writers who engage in this practice. * MUST NOT BE A REPLY TO A PERSONAL EMAIL, letter or other correspondence. * PUT NO ADDRESSING, DATING, REFERENCE (RE:), OR SUBJECT in the header of your letters. Letter Title • Be concise: instead of “announce the sale of a boat or house” write “announce sale of property”; e.g., omit articles when possible and unnecessary description. • Lowercase first word. • Use active verb (not –ing or noun phrase): e.g. Announce (not announcing). • End with a period before author if named. • Do not use punctuation after author other than periods for initials, example: write a letter title. Author A.B. Letter Description • Include only 6-8 lines (salutation and body paragraph, or two if short). • End with 3 dots (including period): .… Insert Material • Be concise. • Do not use verbs in brackets (e.g. [insert amount]; just write $[amount]). • Use brackets [ ] , not parentheses ( ). • Name: [name] or [full name] if necessary (not [person's name] or [subject’s name]) • DO NOT PUT XX OR [XX] • Name of company or organization: [company/organization] (not [business name] or [name of business]) • Add apostrophe-s after brackets: [name]'s or [company]'s. • If a date is used in the body of the letter, insert date as [date]. • Time: insert time as [time] or [time period] • Combinations: on [date] at [time], we... • Position or title: [position/title] (not [state name of position]) • Gender: [his/her], [he/she] • Optional material: [Optional:] Then begin the optional content as a separate paragraph. • Dollars: $[amount] • Contact information: [phone number] or [phone] or [email] Letter Body • Business letters: Dear [name]: or To Whom It May Concern: (note colon and caps) • Personal letters: Dear [name], (note comma) • Skip a line before beginning first paragraph. • Double space between paragraphs. • Use the words “from” and “to” rather than a hyphen between times or dates. • Do not use any spacing before paragraphs (LetterRep customers can choose the format from their interface). • Do not add any blank lines at the end of the document   Display Content • Lowercase first word. • End with period. • Use active verbs: complain about poor service; express disappointment with company. Word Choices • Avoid "totally" (use "completely" instead) and “definitely.” • Avoid "a lot" (use "many" or a similar word instead). • Due to = caused by (do not use it to mean "because of"). • Avoid contractions in business letters; they are acceptable in personal letters. • Avoid “thanks much.” • Use “I look forward to” rather than “I’m looking forward to.” • Use “and” rather than “&.” Punctuation • Use a semicolon (;) before “however” and a comma after it. • Use double quotation marks, not single. • Enclose period and comma inside quotation marks. • Use commas after all elements in a series, including last one before “and.” • Use only one space between sentences and following all punctuation. • Use the slash mark (/) for multiple pronoun (or other) options: [his/her] NOT [his or her]. • Follow “To Whom It May Concern” with a colon (:) NOT a semicolon (;). • Do not use tabs; use one space. Remove white space at end of document General • Single space throughout. • Proofread the letter before submitting it! LetterRep.com Editorial Guidelines:(AFFILIATE PROGRAMS) Sorry, we DO NOT ALLOW ANY AFFILIATE (OR DISTRIBUTOR) LINKS in any works. Please don't send them in or your work will be rejected.