Editorial Guidelines

Editorial Guidelines for LetterRep.com Writers   How to submit a letter to LetterRep.com:   After logging into your account, click the “Requests” link from the menu on the left. A submenu will appear. Select a submenu item. - My Requests – Requests that clients submit that are specifically for you. Prepaid Requests – Requests for which clients have paid in advance, to have a letter written for them. Current Requests - Requests for which clients submitted details for a letter but have not paid in advance. When you submit a letter in response to one of these requests, the client can only see the first 100 to 125 characters of the letter. Clicking any of these links will reveal the request titles of the chosen submenu. Select one of these titles. The following page will provide details for the chosen request. After fully reviewing the details, enter the requested portions of your letter. We strongly recommend that you compose your work in an ASCII text editor (e.g., MS Notepad.exe). Once composed, copy and paste your work to the letter submission form. A session variable will expire when too much time elapses; as a result, composing your work on the LetterRep.com site may cause you to lose your work. Do not navigate from your page without saving your work. If you do, you will lose what you have written.     CONTENT QUALIFICATIONS   In order for your work to be accepted on LetterRep.com. your work must satisfy the following requirements: Must not contain affiliate program links (see #3 below). Must not be blatantly self-promoting. Must not include pornography/adult material; hate or violence-oriented; suggestive of racial intolerance; contain insulting, obscene or degrading tone or profanity. Must not include hacking content; auto-surf program advocacy; terrorism/radicalism/religious fanaticism; illegal drugs or paraphernalia; weapons/firearms/ammunition; promotion of alcohol or tobacco-related products or prescription drugs. Must not contain any content that is unlawful. Cannot be libelous, defamatory or infringing on the rights of others. Must not duplicate work already submitted. In those cases where writers use the same content as previous provided with minimal changes, the submissions will be rejected. Must not be a reply to personal email or other correspondence. Include no addressing, dating, reference (RE) or subject in letter headers.   Letter Title Be concise. Omit articles and unnecessary descriptions. Use active verb: Ask, Request, Announce Omit punctuation except for author initials.   Letter description and content Less is always better than too much. Brevity is essential. Do not include verbs in brackets, e.g. [amount], not [insert amount]. Use brackets but not parentheses. Insert [name] or [full name], not [person’s name]. Do not insert “XX” at any time. Company or organization should be shown as [company/organization]. Punctuation should follow brackets: [name]’s. Time and date should be shown as [time] and [date]. Title should be shown as [title]. Gender should be shown as [he/she] or [his/her]. Dollars should be shown as $[amount]. Contact information must be: [phone] or [email].   Format Business letters: Dear [name]: or To Whom It May Concern: Personal letters may substitute comma for colon: Dear [name], Double space between introduction and first paragraph as well as between paragraphs. Insert “from” and “to” rather that inserting hyphens between times or dates. Do not insert spaces before paragraphs or blank lines at end of document. Use active rather than passive verbs.   Vocabulary Use “completely” and “absolutely” rather than “totally.” Use “many” or “numerous” rather than “a lot.” Avoid contractions and clichés (“thanks a bunch”).   Punctuation Use a semi-colon before “however” and a comma following it. Use standard quotation marks rather than singles unless it is a quotation within a quotation. Enclose punctuation within quotation marks. Use slash for multiple pronouns or other options [his/her], not [his or her]; Use commas to separate multiple items except before “or” or “and.” Single space and omit blank spaces at end of document. Proofread carefully before submission.   LetterRep.com Editorial guidelines re AFFILIATE PROGRAMS: WE DO NOT ALLOW ANY AFFILIATE OR DISTRIBUTOR LINKS IN ANY WORKS. PLEASE DO NOT INCLUDE THEM OR YOUR WORK WILL BE REJECTED.